Privacy Policy

VT HOLDINGS CO., LTD. (the “Company”) recognizes that the protection of personal information is an important social responsibility. The Company complies with the Act on the Protection of Personal Information and other applicable laws, regulations, and guidelines, and endeavors to appropriately acquire, use, manage, and protect personal information.
For purposes of this Privacy Policy, the Company and its consolidated subsidiaries are collectively referred to as the “Group.”

1.Purposes of Use

The Company uses personal information it acquires for the following purposes:

• To respond to inquiries, consultations, complaints, and other requests relating to businesses operated by the Group including automobile sales, maintenance and repair, used car sales, car rental, car leasing, real estate sales, leasing and management, housing construction and sales, insurance solicitation, and other related businesses, and to perform other activities incidental thereto;
• To manage the shareholder registry, administer general meetings of shareholders, respond to the exercise of shareholdersʼ rights and perform obligations under the Companies Act and other applicable laws and regulations, and otherwise conduct shareholder-related administrative activities;
• To conduct the Companyʼs business activities, investor relations activities, public relations activities, and the provision of various information;
• To conduct identity verification, screening, credit assessment, credit management, billing and collection of payments, and other activities necessary for the appropriate management of transactions;
• To conduct personnel management, labor management, human resource development, personnel assignment, and other employment management activities for officers and employees of the Group; and

• To take actions required by applicable laws and regulations and perform other legally required activities.

2. Provision of Personal Data to Third Parties and Outsourcing

Except where required by law or otherwise permitted under the Act on the Protection of Personal Information, the Company will not provide personal data to any third party without the consent of the individual concerned.
The Company may, with the consent of the individual concerned, provide personal data to insurance companies to the extent necessary to perform the activities specified in Section 1, “Purposes of Use.”
The Company may also outsource the handling of personal information to third-party service providers to the extent necessary to achieve the purposes of use. In such cases, the Company will exercise necessary and appropriate supervision over such service providers.

3. Joint Use of Personal Data

The Group may jointly use personal data as set forth below for the appropriate and efficient management, internal control, and business operations of the Group as a whole.

• Categories of Personal Data to Be Jointly Used

  Name, address, telephone number, email address, affiliated company, department, position and other attribute information; information relating to transactions and contracts; information relating to personnel and labor matters; information relating to consultations, reports, and complaints; information relating to accidents, misconduct, disputes, and similar matters; and other information necessary to achieve the purposes of use set forth in the following paragraph.

• Scope of Joint Users

  The Group.

  For the names of the companies participating in the joint use, please refer to the “Group Companies” page on the Companyʼs website:
  Group Companies | VT HOLDINGS CO., LTD.

• Purposes of Use by Joint Users

  • Management of the Group and the formulation and implementation of business strategies and management plans;
  • Operational support for, management and supervision of, group companies;
  • Management of personnel, labor, human resource development, personnel assignment, and related matters;
  • Internal control, risk management, compliance, and internal audits;
  • Response to accidents, misconduct, violations of laws and regulations, whistleblowing reports, complaints, disputes, and similar matters;
  • Management of information systems and information security; and
  • Compliance with laws and regulations and the rules and requirements of governmental authorities, stock exchanges, and other relevant bodies.

• Entity Responsible for the Management of Personal Data

  VT HOLDINGS CO., LTD.
  10-32, Nishiki 3-chome, Naka-ku, Nagoya-shi, Aichi
  Takuya Yamazaki, Representative Director

4.Provision of Personal Data to Third Parties Located Outside Japan

When providing personal data to a third party located outside Japan, the Company will appropriately follow the procedures required under the Act on the Protection of Personal Information and other applicable laws and regulations, including providing the individual concerned with necessary information and obtaining the individualʼs consent where required.

5.Security Management of Personal Information

The Company takes necessary and appropriate security measures to prevent leakage, loss, damage, and other incidents involving personal data.
The Company also provides education and supervision to employees who handle personal information.
Where the Company outsources the handling of personal data, it exercises necessary and appropriate supervision over the relevant service providers and endeavors to keep personal data accurate and up to date.

6.Requests for Disclosure, etc. of Retained Personal Data

When the Company receives a request from an individual or the individualʼs authorized representative regarding retained personal data held by the Company, including a request for notification of the purposes of use, disclosure, correction, addition, deletion, suspension of use, erasure, suspension of provision to third parties, or any other request available under applicable laws and regulations, the Company will appropriately respond in accordance with the Act on the Protection of Personal Information and other applicable laws and regulations.
For inquiries regarding personal data held by insurance companies, the Company will assist in forwarding such inquiries to the relevant insurance company.
When making a request for disclosure or other action, the individual or the individualʼs authorized representative may be required to submit documentation verifying their identity or authority to act on behalf of the individual. The Company may also charge a prescribed fee for requests for notification of the purposes of use or disclosure.
For information regarding request procedures and other details, please contact the inquiry desk specified below.

7.Handling of Individual Number Information

The Company appropriately handles Individual Number Information in compliance with the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures (the “My Number Act”) and other applicable laws and regulations.
The Company acquires and uses Individual Number Information only within the scope of the purposes permitted by applicable laws and regulations and will not provide such information to any third party except where permitted by law.

8.Contact Information

For inquiries, consultations, complaints, requests for disclosure or other actions concerning retained personal data, or any other inquiries regarding the Companyʼs handling of personal information, please contact us by telephone or through the inquiry form on the Companyʼs website.

Contact:

General Affairs Group
VT HOLDINGS CO., LTD.
TEL: +81-52-203-9500
Inquiry Form:
Inquiries about VT HOLDINGS | VT HOLDINGS CO., LTD.

9. Amendments to this Privacy Policy

The Company may amend this Privacy Policy in response to amendments to applicable laws and regulations or as otherwise necessary.
Any amended Privacy Policy will be made publicly available by posting it on the Companyʼs website or by other appropriate means.

September 1, 2026
10-32, Nishiki 3-chome, Naka-ku, Nagoya-shi, Aichi
VT HOLDINGS CO., LTD.
Takuya Yamazaki
President & CEO,
Representative Director